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Organising events

We want events in Middlesbrough to be enjoyable but also well run and safe. The information provided on this page will help anyone organising an event by prompting them to think about key issues involved in planning and delivering an event. The templates for forms and notices provided here can be adapted for use in event planning.

If you are thinking of organising an event, you must first read the guide to organising events in Middlesbrough booklet.

All of the forms and guidance that you will need to complete your booking are available below.

You can use the useful contacts list to find the details of people you may need to contact about aspects of your event.

Downloads

Initial event notification - form
This is the first step to organising an event in Middlesbrough.

Understanding the ISAG procedure - flowchart

Large scale events must assessed by the Independent Safety Advisory Group for health and safety.

Event manual - template

All events require an event manual.

Emergency plan - template

A plan is essential to ensure a safe and coordinated response to emergency situations.

Risk assessment - template

A risk assessment should be carried out on the area an event is to be held.

Fire risk assessment - template

A fire risk assessment may also be needed for the area an event is to be held.

Lost children procedure - template

An organiser must have a plan to deal with lost children.

How to apply to close a road - information

An organiser should apply to the council if they need to close a road for an event.

Street Trading - information

To sell items from a stall you must obtain a Street Trading Consent from the council.
Event log - template
An organiser should log any accidents which occur during the event.
Event safety inspection - checklist
Safety inspections should be carried out immediately prior to, during, and after the event.

Waste management - template

Events held on council land require a waste management plan.

Noise management - template

An organiser should be aware of the noise levels at their event.

Drugs policy - template

Drugs are not permitted at events on council land.

Language policy - template

An organiser is requested to prevent foul language being used at events.

 

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