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Commissioning and procurement

About doing business with Middlesbrough Council

The 'how to do business with Middlesbrough Council' document explains the council's processes and procedures to help businesses to understand how the council works. Below is a brief summary of what is contained in the document.

Introduction

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When we're buying goods and services, there are certain rules we must follow, depending on how much the contract or purchase is worth. Please note these can change at any time.

Works Supply of Goods, Materials & Services Light Touch Regime Consultants Tendering procedure
Up to £10,000 Up to £10,000 Up to £10,000 Up to £10,000

Neither written quotations nor tenders need to be invited.

Ensure value for money is achieved using local suppliers where possible.

£10,001 - £1,000,000 £10,001 - £214,904 (including VAT) / £179,086.67 (excluding VAT) £10,001 - £663,540 (including VAT) / £552,950 (excluding VAT) £10,001 - £214,904 (including VAT) / £179,086.67 (excluding VAT)

At least 3 written quotations.

The quotation system must be used for quotations.

Use local suppliers where possible.

Tenders can be sought but this is optional.

£1,000,001 - £5,372,609 (including VAT) / £4,477,174.17 (excluding VAT) N/A N/A N/A

At least 4 tenders must be sought.

The Tender advert(s) must be placed on Contracts Finder.

The NEPO portal must be used.

Above £5,372,609 (including VAT) / £4,477,174.17 (excluding VAT) Above £214,904 (including VAT) / £179,086.67 (excluding VAT) Above £663,540 (including VAT) / £552,950 (excluding VAT) Above £214,904 (including VAT) / £179,086.67 (excluding VAT)

Notice in Find a Tender Service.

At least 5 tenders must be sought, ensuring that the tender process complies with UK Procurement law.

The NEPO portal must be used.

Buy Boro - supporting local businesses and SMEs (quotations)

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Middlesbrough Council supports local businesses by using a simplified quotation procedure for purchases between £16,000 - £181,302 (goods and services) and £16,000 - £1,000,000 (works), which can be directed at the local market.

Quotations are carried out via the NEPO e-tendering portal. Suppliers should register themselves free of charge if they haven't done so already. Registration should be done through the NEPO portal. If you're already registered, please update your company profile. It's important to make sure your profile contains:

  • the appropriate categories for your organisation
  • your company classification
  • your postcode
  • a correct email address

​If you're unable to register or log into the system, or have any technical queries, please contact the NEPO Portal Helpdesk by calling 0330 005 0352 or via email to ProContractSuppliers@proactis.com.

For general queries about NEPO, call 0191 261 3940 or email portal@nepo.org.

Advertising contracts

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Middlesbrough Council follows set procedures when advertising contracts, as well as European and national legislation.

If a contract opportunity needs to be tendered via an OJEU procurement process, it will be formally advertised via an OJEU Contract Notice. To search for these tenders please visit the Tenders Electronic Daily website, which is maintained by the European Commission.

To find Middlesbrough Council's contracts, fill in the search fields as follows:

  • Select language (EN)
  • Select 'extended search'
  • Search scope = last five editions (drop down box)
  • County = UK (drop down box)
  • Type of authority = regional or local authority (drop down box)
  • Authority name = Middlesbrough (input)

Contract opportunities that don’t fall under OJEU procurement will be advertised through the NEPO Portal and the government's Contracts Finder website.

Purchase Orders

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Middlesbrough Council will only pay an invoice which includes an order number provided by the council when ordering the goods, services or works.

Please note, if an order number isn't provided, you must request one before confirming the delivery of the goods or services, as without one, the council will return the invoice.

Paying an invoice

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You can pay a Middlesbrough Council invoice using the online form. Invoice numbers are 7 or 10 digits long.

Contact

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If you have any queries, please contact:

Emailcontractandcommissioningunit@middlesbrough.gov.uk